Port Waratah Coal Services

The Registration Process

The Registration Process

The Port Waratah contractor compliance process is completed in two parts: business account creation, and worker registration and induction bookings.

Only accredited contractors should complete this process. If you are accredited, you have been sent login details and a link to register.

If your company is not accredited and in the list, and you believe your workers need to be registered to work on site, please complete this form which will be reviewed by Port Waratah.

We suggest you read through the instructions and give yourself time to source the information needed about your employees who work for Port Waratah.

A nominated administrator from your business will complete this process for each worker.

User guides with screenshots can be found on the Help and Resources page.

Please note: If your workers are existing Port Waratah contractors, you only need to complete this process when their inductions are due for renewal. New workers should be registered as below.

LET’S GET STARTED

Step 1 > Login to the Induction and Competency Management System

Follow the link and login to the system using the details sent to you by Pegasus.

The next steps are to add your workers to ensure their compliance to work for Port Waratah Coal Services.

Step 2 > Add workers

Using your new details, you can login and add your workers in the system! You’ll start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 3 > Pay for worker registration, inductions, and access ID card

Pay for your worker’s registration and induction, and order their access ID cards to work for Port Waratah Coal Services.

– Worker registration costs $100 + GST per person for the first year for the management of roles, verification of documents, and supply of card.

– Annual renewal costs $50 + GST per person

– Replacement cards are $30 + GST

A tax invoice will be supplied on payment.

Please note: Workers without Port Waratah site access cards will receive two when registered for the first time or booked for induction/re-induction: a Pegasus card, and a blank card with a Port Waratah sticker to be used for site access

Workers with original Port Waratah site access cards will receive a Pegasus card when registered for the first time or booked for induction/re-induction. Their existing Port Waratah card will still give them site access.

Step 4 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose the role/s they’ll perform for Port Waratah Coal Services.

Your selections will determine the competency documents (licences, cards and qualifications) you’ll upload in the system to prove your worker can perform the chosen role/s.

At this time, you will also book your worker’s online inductions. They will be emailed a link and login details.

For workers with an electrical role, you will be prompted to book a classroom course as well as online inductions. The classroom induction is held on the second Wednesday of each month at Port Waratah.

Step 5 > Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded during registration. You’ll be emailed if there are any issues and given a chance to update the information. Upon document approval and induction completion, the roles will be applied to your worker’s profile and their access ID cards printed and sent. If the worker already has a Port Waratah access card, their details will be updated in the Port Waratah security system.

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

It’s important that you keep worker’s details up to date, and you’ll be emailed about expiring documents and information to stay compliant.