Port Waratah Coal Services

Contractor Information Site

About Workforce Management

The health and safety of workers at Port Waratah Coal Services is a core commitment.

The Port Waratah value of caring, especially around safety and family, drives an overriding commitment to the health and safety of our people.

As both an industrial site and an international port, Port Waratah operations fall under Federal Security Legislation. We partner with our suppliers and contractors, providing site-specific inductions and regular safety interactions to ensure everyone on site is free from injury and harm.

To underscore and strengthen this commitment, contractors working for Port Waratah Coal Services must now be registered in an online Workforce Management System.

How does the system work?

Contractors will register both their business and workers (employees) in the Port Waratah Workforce Management System.

The process is relatively simple and is all completed in an online portal. We divide this into two stages to make it as seamless as possible: 1. Company Registration and Accreditation, and 2. Induction and Competency Management. The entire process is detailed on the Registration Process page, but we’ve outlined it below for you:

Company Registration and Accreditation

Beginning in the Company Registration and Accreditation portal of the Port Waratah Workforce Management System, you’ll answer questions about the type, scope and frequency of work your business does for Port Waratah. Based on your answers, you’ll be assigned a category to determine which documents we’ll need to get you compliant. You’ll upload those documents for Pegasus safety specialists to verify, and then you can get your workers registered.

Induction and Competency Management

You’ll be sent login details to the Induction and Competency Management portal of the Workforce Management System, where you’ll create profiles for your employees who work for Port Waratah. You’ll select the role/s they perform for Port Waratah, upload their qualifications and competencies (licences, tickets), and book online inductions which they complete before attending site. This information is also verified by Pegasus safety specialists. Compliant and inducted workers are issued with ID cards – their passport to work for Port Waratah.


Pegasus connects a competent workforce. They manage the Workforce Management System on behalf of Port Waratah Coal Services.

The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au